2000-01 meeting minutes

Canton of Porte de l’Eau meeting minutes for September 17, 2001

Aleksandra Lavrovna, Seneschal

Chronicler – gee, I wish we had one…

Exchequer – +/-$1000

MOS Pdl – He got his Senior Marshal at Sept Crown (golf clap).  Practice still happening and still getting new folks fairly regularly.

Herald – his submission bounced

A&S – sewing day 8/29, 11-ish to 5-ish.  Will send out reminder and directions.

Web – new people are contacting her through the site J

Seneschal – highlights of Baronial business meeting

• Calista, deputy Kingdom Seneschal there to discuss Baronial selection process – nominations may be sent to her through 9/24.  She will contact nominees to verify their willingness, then forward list to TRM.  Polling will be in October, you must be a member to poll, but anyone may send comments to TRM.  All comments must be signed with SCA and modern name.

• Due to Baronial change over, there will be no Seargent’s trials this fall.

Events

• SSUT Pancake breakfast – big thanks to Patron Sven, James the Cook for loan of equipment.  Had donation plate out, made about ½ of costs.

• KWAS – list of questions to ask of autocrat & hotel; mask making at Wyewood FCS.  Decided masks & supplies will be by donation to help defray costs.  Photos will be fund raiser for canton.

• Day of Dance – couple of site suggestions made, autocrat will check on

• Fall event – first site suggested will not work for tourney/war event (but definitely keep in mind for other stuff).  Still would like to try event, reserve date of 9/21-22 and keep looking for site.  Need to deliver challenge to ‘other party.’

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Canton of Porte de l’Eau meeting minutes August 20, 2001

Aleksandra Lavrovna, Seneschal

Chronicler – gee, I wish we had one

MOS pdl – We had an injury and it was his fault.  Dead hands will now be enforced!  Turn out continues to be good, with more new people.

Herald – someone he doesn’t know passed a name & device.  Would really like the books if anyone knows where they are.

Archivist – stuff went the wrong way – is now back in the bedroom

Exchequer – we have money

Website – is updating with anything that she gets…

Williamsgate – may still be lunching, but unknown

Archery – Thursdays at Andrus’s on Avondale

Chatelaine – we have one.  Woo-hoo!  Helped at Kent.  There is a newcomer’s social on 9/24 at Blessed Sacrament

A&S – sewing project day at end of Sept.  Maybe help with herald tabards for barony and canton.

Seneschal – highlights from Baronial business meeting

• Denis – contact the baronial herald!

• Lionhearts – attendance 356, made money

• Kent – help needed for set up and volunteers during day

• Autocrats still needed for Baronial A&S (date to be determined), Baronial Banquet (4/7) and Lionhearts (Father’s day weekend)

• Seargent’s trials 10/13 – free site in Redmond

• Baronial selection – still waiting for information from Kingdom, will be all over the lists as soon as decided

• Scribal – 2^nd Thurs in Wyewood staring back up in September, 3^rd Sun in northend starting in Oct.  Retreat Nov 16-18 w/focus on original scrolls (contact Tamlyn for more info).

• Sewing guild newcomers clothing night 9/19

• St Bunstable has new Seneschal – business meetings will be 1^st Tues at the Husky Union; 3^rd Tues project/social night location TBA; Oct 4 demo on HUB lawn; planning Feb event

Events –

• KWAS – Decoration ‘committee’ will meet at Adrianna’s on 9/11

• Day of Dance – date reservation in for 4/27.  Denis will help with gate and site tokens.

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Porte de l’Eau meeting minutes July 16, 2001

Aleksandra Lavrovna, Seneschal

Deputy/web/Williamsgate – new web stuff potentially coming from Kingdom, updates have been done on site.  Nothing new as Williamsgate.

Herald – Darienne’s change passed.  Change to his own in submission.  Working on a new silk dyed banner for PdL.

MOS  - working on Sr Marshal.  More women with swords.  Fencing will be starting.

Exchequer – ill, but sent in her report.  Account balance is $1080.13, that’s up $184 from beginning of year.

Archivist – stuff has migrated to hall, but not to car yet.

Chatelaine – gee, I wish we had one – oh look, we have a volunteer!!

A&S – nothing to report

Dance – 1^st & 3^rd Thurs, kid friendly

Archery – may be starting at Andrus’s

Rex – are putting off until Sept, too many people moving this summer

Seneschal – key bits from Baronial business meeting

• B&B stepping down at 12^th Night, selection process still to be determined

• Volunteers needed for Kent Canterbury

• Ermine Cross bardic at SSUT

• KWAS catalogs available

• 12^th Night rooms going quickly

• Baronial Banquet & Lionhearts need autocrats

• Nov 16,17,18 non-SCA scribal gathering at Flaming Geyser park, contact Tamlyn for more info

Events –

• Sven’s BBQ – anyone get some pictures?

• KWAS ball – will be trying to visit site soon.  Report on play is that is 30 min, so ok to have in break between sets.

• 12^th Night – Friday dance/social – How much is needed for decorations, hospitality?

• Day of Dance – first one was 4/24/93.  Closest weekends for 2002 are 4/20 & 4/27.  4/20 is first choice.  Aleksandra will autocrat, will get date reservation in and start working on the site and rest of bid.  Denis offered to take gate again.

• SSUT pancake breakfast – price and suggested quantities list.  Decided: more meat, oj, no coffee – too much effort

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Yes, there's something of a big break in the minutes, this is what comes of not having a Chronicler.  We had Day of Dance 9 and other meetings continued as usual.

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Port de l’Eau Meeting Minutes for July 17, 2000

As recorded by Gweniviere d’Onogh

The meeting was called to order by the Seneschal.  At Ariana’s suggestion, we went around the circle and introduced ourselves as there was a newcomer present.

 Officers’ Reports:

 Deputy Seneschal/ Webmistress:  We have pictures from Cystennin which will be posted to the website.  We are waiting for the pictures taken by Moyra at Lionhearts.  There was some confusion as to whether or not the deputy seneschal for Port de l’Eau was required to be the speaker for Williamsgate if a Microsoft employee, and the general consensus was that that had been a condition of circumstance and not a decision that had been made.

 Arts & Sciences:  The June and July meetings were/ will be at Cystennin’s house.  Culinary is at Susan’s on the 1^st Wednesday of August.  In related news, Susan won an Arts & Sciences competition at Lionhearts.  Dance practice at Newhall on 2^nd Tuesdays will no longer be happening as Newhall is being sold.  Since there has been low attendance, Trahaern would appreciate e-mails to indicate interest in re-establishing dance practice on the Eastside.  Upcoming events:  Wednesday July 26^th is A&S Night, and Friday July 28^th is Scriptorium at Cystennin’s.

 Master of Stables:  Lots of fighters at Lionhearts and at Coronation; fight practice is still happening in Duvall and may soon include archery.  Non-fighters are encouraged to come along and socialize in the house.  The Baronial Master of Stables reminded Heilyn about his quarterly report at Coronation, just before killing him.  It should be noted that Heilyn’s death was later avenged by his knight, although the status of the report unknown.

 Archery:  Archery is planned for Thursdays through August, 6 pm at Laurencia’s.  Please call to let her know you are coming.

 Herald:  Has no books yet.  Books are rumored to have been found recently.  Susan has the heraldic files to transfer to Dennis at the meeting, which will migrate to Dennis’ car, and hopefully into his apartment in six months or less.  See further details under Archivist.  Suggestion was made by Christophe that we hold a “nameless” event for those who have not developed their SCA names and/or personas.  We may look into this possibility towards September.

 Archivist:  Acquiring more things and making them disappear, such as decorations from Sven’s Valhalla, including a very nice brown flip-top beer bottle, donated by the Anti-Archivist (Janelyn).  Discussion ensued over whether things would appear or disappear should the Archivist and Anti-Archivist touch.  We expect all of these things to reappear at the next Sven’s – suggestion was made to display the bottle in a glass case as a relic.  Archivist also acquired the Heraldic files – see further notes under Herald.

 Exchequer:  Not entirely sure how much money we have right now, but was reminded at Coronation that the quarterly report is now due and will have it ready for Friday.  Was not killed by the messenger.

 Visiting Leaf Chronicler, Sarah:   There was no July Leaf due to lack of submissions.  Is visiting Canton & Baronial business meetings to make the populace aware of this, but conceded that files may have been lost in the transfer.  Aleksandra said she would give Sarah’s information to Moyra.

 Seneschal:  Aleksandra and Tayla both went to Curia at Coronation, and then they went to the Seneschals/ Exchequer’s meeting, where they were joined by Gweniviere.

 v     Olaf, the Kingdom Seneschal, is cracking down on people operating from precedent rather than Kingdom Law.  Unfortunately, once something has been done, it is tradition, and he is adamant that this should change.  Pursuant to this are new event bid forms and event reservation forms for kingdom-level events, and procedures are being drawn up to include such items as requiring approval of the event budget by the Kingdom Exchequer, standardizing gate fees, contacting local emergency and law enforcement agencies,  etc.  These procedures are also strongly recommended for local events.  Heaven forbid we should unknowingly violate local laws by, say, having steel blades longer than 3”, as was the case at a recent event at a county fairgrounds.

v     Kingdom law is being revised, and any input would be welcomed by Olaf.  His contact information may be found under Kingdom Seneschal in the Crier.

v     An Tir has been losing money.  A Financial Policy is being written to correct this, which explains some of the event modifications above.

v     The Canadian issue:  According to Corpora, all checks written for an event must be written to SCA, Inc.  Unfortunately, Canada does not recognize SCA, Inc. as an entity, because the SCA is not an international corporation.  The situation is becoming more difficult, and therefore there will be no more Kingdom-level events in Canada after Twelfth Night until the situation is resolved.

v     Champions:  if they are considered officers, they must be SCA members.  They will be considered to be officers unless your branch has documentation stating that they are not.  This includes Kingdom and Baronial officers.

v     Authority of Regional Seneschals:  they have more authority than local seneschals, but less than the Kingdom Seneschal.  Their function is largely administrative.

v     The concept of a Crown Principality is coming back into Kingdom Law.  The regent of a Crown Principality is appointed by the King, rather than being won by right of arms.  They can therefore be considered an intermediate step between Barony/Region and Principality.

 The Canton Seneschals had an extensive discussion with Baron Tim and Baroness Tierzah at Coronation as well.  In an effort to improve communication in Barony, we are suggesting a couple of new options.  As always, the populace is encouraged to approach the B& B with their comments or concerns.  Should someone not wish to approach the B & B directly, they are invited to talk with their local branch Seneschal who will relay the information on.  The B & B will also be using the Seneschals more to relay information on to the populace.

 Events:  Susan won an A&S competition at Lionhearts, and Sir Lancelot is the Madrone Champion.  Everyone is encouraged to go to the Wyewood invitational tournament on July 29^th, both to participate in the off-board tournament and other activities.

 South Sound pancake feed:  Ariana had received just one e-mail regarding things to bring, that being syrup from Susan.  It was decided that we could spend money since we have it, and Susan volunteered to go to Costco before the event and buy food.  She will also try to secure a large cooking stove.

 In the course of discussing the communication difficulties in the Barony, it was suggested that perhaps smaller groups may be an answer.  There was sufficient interest in this idea to warrant further discussion and a committee meeting was set for July 24 at a location to be determined later.  The committee will be compiling a list of pros and cons to the Canton becoming a separate branch which we will then present at the next Canton meeting.  While a committee has been formed, any interested members of the populace are invited to attend or comment.

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Porte de l’Eau meeting minutes for June 18, 2001

Aleksandra Lavrovna, Seneschal

MOS Puddle – Practice is on-going.  Attendance has been sporadic but increasing.  There will be no practice the weekend of July Coronation.

Herald – heraldry still happening despite his best efforts.  April internal letter is out.

Exchequer -  counting money.  Nothing to tithe. Receiving Sven’s bbq, but not complete.

A&S – she’s back…

Chatelaine – gee I wish we had one…

Newsletter – see chatelaine

Archivist – still storing, still trying to divest

Events –

• Svens BBQ – rousing success!!  Fed about 125 people.  Fries were a hit!  Took in +/- $477 dollars, receipts +/- $300, so we made a bit.  Made James the Cook Patron Sven.

• SSUT pancake breakfast – Tayla & Kim will tag team.

• KWAS – check on drama, might be better before.  We do not want a start time after 8pm.  Rehearsal space in afternoon for Joissance?

• 12^th Night – dance/social Friday night

• Day of Dance – 10^th annual

• Fall war? (Sven Goes A Viking) – Mischka has potential site.  Lots of good (and silly) ideas for scenarios.  Interest in investigating further. Mischka will get back to us on site. 

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Canton of Porte de l'Eau - Meeting Minutes 1/17/00

Deputy Seneschal - will be contacting Webdude for site updates.  On cue,
Adric enters.

Herald - Adric confirmed that the Herald position is open, although An Tir
may no longer require us to have one.  Alejandra will find out for certain.

Chronicler - absent - Gweniviere taking minutes.

Arts & Sciences - Here for a change; nothing to report.  Unable to host A&S
workshops until home repairs completed.  Alejandra extended an invitation to
anyone who might like to work on A&S projects during fight practice at her
house on Fridays.

Exchequer - 4th quarter report completed and submitted; Annual Report for
1999 will be completed as soon as some information is confirmed with
Regional.  Will also prepare estimate of tithing amounts by February
meeting.

Master of Stables - claims to have a scientific proof that the holidays are
over as fight practice has resumed.  Fight Practice is on Fridays at Duncan
& Alejandra's home in Duvall.

Archery - closed for winter.

Chatelaine - position is open.  Gold Key Garb is in Alejandra's garage.

Webdude - Webpage format has been updated to Frontpage 2000.  Information
needs to be updated.  Tayla will be sending a list of updates.  She is now
known as the Canton squeak.

A&S Addendum - Lancelot & Kjarten are still determining feasibility of
having a workshop to make ship's benches.

Seneschal - Liadain is looking for a deputy.  Baronial Banquet will be
4/15/00.  It will be Tudor, and they are thinking of having a ball.  Cat and
Cup will be 2/26/00.  Lionheart's will be June 16-18 at the Enumclaw
Fairgrounds again.  We will be sharing the site with a group that has
donkeys, so watch your ass.  There are also several Ithras coming up.

Archery updates - You now must be authorized before wars, not the day of.
Film-canister blunts have also been banned.  The Baronial Chirurgeon needs
water-bearers desperately.  She also needs a replacement as she is (firmly)
stepping down in June.

The Baronial Exchequer said she would have figures available next month for
the 10% distribution to the Canton.  We will tithe 10% of our funds back to
them as well.  Suggestions were made that we also give 10% to an insipient
branch.  Stuart will investigate worthy insipient recipients.

Events

Day of Dance - February 5 at the Masonic Hall in Bellevue.  Wyewood has been
approached by the autocrat about the feast, and so far, Robin and Aedla have
agreed to be in charge.  It is not clear yet whether the rest of Wyewood
will be assisting them as the December Wyewood business meeting was not well
attended.  Decorations - please bring any banners & such that you have.  Any
other suggestions would be appreciated, including how to transform the Hall
for the evening Ball.

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